Squid Logo with Bouncing Bubbles

Team Coordinator, ANZ

Universal Pictures • FULL_TIME • Sydney, New South Wales, AU • 8h ago

Team Coordinator, ANZ

Company Description

Universal Pictures were the first of the modern Hollywood studios, and over their one hundred years, they have been responsible for some of the world’s most memorable feature films. It is the home of the epic Jurassic World franchise, the beloved Minions, the unstoppable Fast & Furious franchise, and Dreamworks animation, as well as a rich portfolio of classic films such as E.T., JAWS and Dracula.

UP&E globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences. Along with franchise brand management, UP&E's core businesses include Consumer Products and Games and Digital Platforms based on the company's extensive portfolio of intellectual properties created by Universal Pictures, Illumination and DreamWorks Animation. UP&E is part of NBCUniversal, a subsidiary of Comcast Corporation.

At UP&E ANZ, we are proud of our unique culture. We are inclusive, curious and creative; channeling a growth mindset short- and long-term drive the commercial and develop our people. To achieve this culture, we live by our 3 values:

Being Human Matters to Us
Together We Can Achieve Anything
We Always Keep Growing

Job Description

As part of the Universal Products and Experiences team you will support the wider ANZ on category tasks, across the following responsibilities:

RESPONSIBILITIES

Oversee and manage administrative contract operations across ANZ team; ensuring prompt contract entry, management and action of the workflow across internal and external stakeholders – additionally assisting with direct administration requirements where there is a need.
Lead quarterly forecasting process, including data entry of licensee forecasts, royalty reporting and outstanding invoice communications to licensees.
Support the category team, to drive commercial growth in the region with licensee category gaps, line plans, general business needs and new business opportunities.
Assist and organise with onboarding schedules and requirements for new staff members where required.
Maintaining databases, spreadsheets/tracking documents and the distribution of licensee lists, brand presentations and other sales materials.
Manage; organise and assist with wider team workshops; events and meetings.
Proactive diary management the Regional Director and the coordination of domestic and international travel plans for the ANZ leadership team.
Manage weekly team updates for senior management
Creating and setting up new vendor accounts, raising purchase orders (using SAP) and coding invoices for payment, following through as required to ensure timely payment.
Assistance with asset management and NDA requests.
Managing weekly team updates for senior management.
Providing general office administration; ordering stationery, supplies and equipment for department; facilities duties; arranging couriers & post.
Ad hoc projects and tasks as required.

Qualifications

Entrepreneurial – a self-starter, who is tenacious, independent, driven and proactive.
Resilient – not afraid to fail, getting back up and keep putting in the effort.
Global & holistic thinker – understand the wider context.
Confident being self – brings full personality and interests to work.
Light-hearted – a sense of humour, dealing patiently with frustrations.
Passionate – energetic, engaged, positive and desiring to make a difference.
Adaptable, agile & flexible – able to pivot quickly, adapt strategies and deal with change.
Good communicator – honest, transparent, and flexible depending on the audience. The ability to influence stakeholders.
Willing to get stuck in – hard worker, who is not rigid with the ability to prioritise, manage own time and respond quickly and efficiently.
Sociable – actively develops relationships, making time to get to know people. Easy-going and fun.

SKILLS / QUALIFICATION REQUIREMENTS

Excellent administration skills coupled with the ability to balance and prioritize work coming in across the team.
Strong interpersonal and communication (verbal and written) skills.
Self-starter with the ability to work independently as well as collaboratively within a team.
Proactive and solution focused with high attention to detail.
Demonstrable ability to research and source ad hoc information independently.
Strong PC skills with Intermediate to advanced knowledge of Word, Excel and PowerPoint. Knowledge of Keynote and Mac highly advantageous.