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Operations & Events Coordinator

The Sydney Film Festival (SFF) • FULL_TIME • Sydney, NSW, AU • 1d ago

Operations & Events Coordinator

The Sydney Film Festival (SFF) is one of the longest-running events of its kind in the world. The annual June Festival brings the best new films from Australia and around the world to audiences in Sydney.

The Operations & Events Coordinator is a key position in the Operations & Events Team, responsible for coordinating the Festival’s Major Events. The role is primarily responsible for back-of-house operations at the Festivals Events, supporting the Festival’s programs, screenings, briefings, red carpets, talks, and production.

Key duties include:

Coordinate SFF’s event schedule, ensuring all events are accurately entered into the database, and that run sheets are prepared for each function.
Manage alcohol stock within established allocation and collaborate with the Partnerships Co-Ordinator.
Act as SFF’s day to day liaison with the Assistant Production Manager for Major Events.
Determine technical and production requirements for events.
Ensure all obligations for signage are met at all SFF events.
Be responsible for ensuring that events start and finish on time, and that guests are greeted on arrival.
Work with the Head of Partnerships and Industry & Guest Manager to ensure attendance lists are prepared.
Prepare and manage event run-sheets in consultation with various teams.
Assist with the coordination and preparation of speech notes and official protocol.
Coordinate AV and on-screen requirements with relevant teams.
Liaise with presenters to ensure all stakeholders have accurate event information.
Assist with the organisation of the Volunteer Party after the Festival.

Essential criteria include demonstrated experience in event production, excellent customer service skills, and the ability to manage time effectively in a multiple-task environment.

Desirable criteria include previous experience working with government funding bodies and an interest in film and the film industry.