- Employment Type: Continuing, Full Time (35-hour week)
- Remuneration Level 7: $110,073 - $119,132 + 17% superannuation.
- Location: Kensington, NSW (the successful candidate is required to work minimum 3 days on campus)
Position Summary:
The Executive Assistant plays a key role within the UNSW Business School in providing high level executive support to the Dean, with reference to and interpretation of UNSW policies and procedures. The successful Executive Assistant will respond to complex enquiries, interpret and anticipate circumstances, manage priorities and run specific projects/initiatives as assigned. The Executive Assistant must always maintain a high degree of confidentiality while also ensuring that decisions are made in accordance with the relevant rules, legislation, strategy, policies and procedures of the Dean’s office, UNSW Business School and the University.
The role reports to the Dean and from time to time may support other staff within the area and the Faculty, including the Faculty Executive Team. The role has no direct reports.
Accountabilities:
(please review the Position Description for a full list of Accountabilities)
- Proactively provide high level and seamless executive support and assistance, whilst exercising discretion, initiative and confidentiality at all times.
- Undertake complex and confidential diary, email and document management, including the monitoring and prioritising of emails, drafting official correspondence, and other tasks that facilitate the effective management of the Dean’s Office.
- Use superior interpersonal communication skills to initiate and maintain executive stakeholder relationships with members of the UNSW Leadership Team (ULT), Executive Assistants, the broader UNSW community and external stakeholders.
- Identify and resolve complex or sensitive issues as required, analyse requests and prioritise urgent matters.
- Facilitate and plan meetings, including compiling agendas and briefing documents, preparing minutes, and following up on allocated or outstanding meeting tasks. Provide executive support to organisational or strategic committees or panels on a regular basis.
- Manage the Dean’s travel arrangements, create details itineraries and anticipate potential disruptions.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
- Drive, coordinate and execute the delivery of minor projects, initiatives and other ad hoc tasks as required to support the Dean, and other members of the UNSW Business School Faculty Executive Team.
- Assist in the implementation of policies, guidelines and procedures, and play a leading role in their application to ensure the effective operation of the Dean’s Office.
Skills and Experience:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
(please review the Position Description for a full list of Skills and Experience)
- Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience. Prior experience with providing executive assistant services within a large and complex organisation would be considered favourably.
- Excellent written and verbal communication skills, with the demonstrated ability to develop high level correspondence, reports and policy documents and to research and analyse data and integrate information from a variety of sources. A high level of attention to detail for deliverables produced.
- Strong organisational and negotiation skills with a demonstrated capacity to work on numerous tasks concurrently, establish priorities and meet deadlines while thinking strategically, drawing on information from multiple sources.
- Demonstrated ability to work under pressure with sensitive and confidential matters and ability to identify, analyse and solve administrative problems to provide accurate and appropriate outcomes.
- Excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders.
- Demonstrated project management skills.
- Advanced level of computer literacy, working with a range of computer systems and applications, including Microsoft Office suite, and desirable knowledge of enterprise systems.
Benefits and Culture:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits
How to Apply:
Submit both a Cover Letter and CV online via the UNSW Job Board before Monday 24th February 2025 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages).
Get in Touch:
Any applications sent to the contacts below will not be accepted.
If you have any questions about the role, please contact Melinda Tunbridge at m.tunbridge@unsw.edu.au
If you have any questions about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au
UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.
The University reserves the right not to proceed with any appointment.
